55 Maud Street, Geelong, Victoria 3220 0387722903
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The Iconic: House Rules

Rooming Accommodation House Rules.
These rules form part of your RENTAL AGREEMENT. Breaches of these rules can result in management terminating your rental agreement and may cause your bond to be forfeited.

Please note these are General House Rules. Further rules pertaining to common areas are erected throughout the facility.

RESIDENT’S RESPONSIBILITIES

  • Residents must not interfere with the reasonable peace, comfort, privacy of other residents.
  • Residents must keep noise to a minimum in consideration of other residents.
  • Illegal substances are prohibited and management have a zero tolerance. Offenders will be reported to Police.
  • Residents at all times must maintain a reasonable standard of dress in consideration of other residents and visitors especially when visiting common areas, showers and bathrooms.
  • Residents must keep their TVs & Radios at an acceptable level to not disturb other residents. Music is to be played at background levels only and not played between the hours of 11pm and 7am.
  • Drunk and/or disorderly behaviour and any bullying or inappropriate behaviour towards other residents will not be tolerated and will be immediately reported to Police.
  • All repairs and maintenance required within your room or the common areas must be reported to management as soon as noticed, via email or leave a message on the emergency number listed in all common areas and in your room.
  • Residents must ensure all lights are turned off in the common areas when they are the last one to use it.
  • Bathrooms must at all times be left free of excess water on the floor or vanity areas. Mops are available in all bathrooms. Please empty any water from the mop buckets after use and return it to normal location.
  • Residents are NOT permitted to act abusive, verbally or physically with any other resident or visitor for any reason. Any such acts are to be reported to management immediately who will assess the situation and try to resolve any issues or disputes that created that behaviour before passing it on to the relevant authorities.
  • Residents are responsible for the smoke alarms in their rooms and in the common areas throughout the facility. The smoke alarms are not battery powered but linked to a central monitored station. You must not tamper with or touch any part of the smoke alarm. If your neglect results in Fire services attending the property due to a false alarm, charges will apply.  CCTV and the automated smoke detection system throughout the facility will assist to identify residents or persons who cause a fire alarm to be triggered.
  • All rooms are equipped with a smart access control system which allows for all power except for the fridge to be turned off once the bedroom is vacated. The system uses a smart card controller, any attempt to override the system will be see a breach notice of your rental agreement issued immediately.
  • All furniture and inclusions in the bedrooms and common areas must remain as they are and not removed or relocated at any time from their location. All furniture must be maintained in a good condition which includes “feet off”.
  • Graffiti will not be tolerated in the centre.
  • Attempts to redirect, block or tamper with CCTV is an offence and will reported to Police. This will result in an immediate termination of the rental agreement.

VISITORS & GUEST RESPONSIBILITIES

  • Short stay visitors are welcome at any time as long as they are accompanied by a resident. This property is not a private home and overnight guests are not permitted unless permission is granted in writing by management. All visitors must leave the property by 10pm.
  • CCTV is used to monitor front door and access. Doors to the accommodation floors are locked by monitored access controls.
  • All residents have unique encoded access cards that allows management to log the use of all access controlled doors.
  • Residents must ensure their guests are aware of the house rules for these premises and they do not interfere with the reasonable peace, comfort or privacy of other residents.
  • Visitors are prohibited from entering the rooms of residents other than their host and residents agree to be responsible for the conduct of their visitors including payment for any damage or breakage that may occur be it by their guest or themselves.
  • Residents must ensure their guests leave all the common areas clean and tidy after using them.
  • Where police are called due to a resident or their guest’s behaviour this will be automatically a breach of the rental agreement and a termination of lease may be issued.

PARTIES AND SOCIAL GATHERINGS

  • Parties and social gatherings are strictly NOT permitted on the premises, either in the bedrooms or common areas.
  • A resident may not have more than 3 visitors in their rooms at any one time.
  • Common area times are strictly 7am till 11pm daily. Common areas will be closed outside these hours remotely or by timers.
  • Residents are responsible for any person visiting their bedroom.
  • Residents are responsible for their guests leaving the facility by 10pm in a quiet and orderly manner.

Note:

Exemptions to the above may only be granted by management on a time to time basis at management’s discretion only and must be in writing.  Any gathering or party held without a written permission that must be presented upon request will be automatically closed down and a breach notice will be issued.

REPLACEMENT KEYS (IF YOU ARE LOCKED OUT)

  • Residents are provided with unique access control for the common areas and their bedroom.
  • Residents who lose their room key will be charged a replacement fee of $80.00 per key, fully payable before keys will be replaced.
  • Any registered or restricted keys such as for the bike storage area will need to be ordered in and carry a $50 replacement fee.
  • If you lock yourself out during office hours (8am till 1pm – Monday to Friday and 9am to 12noon – Saturday) you can collect and use the spare keys for a $50 cash deposit. Keys MUST be returned the same day and the deposit will be refunded.
  • Should you require a staff member to attend outside these hours to assist, this incurs a $100 attendance fee (with a staff member attending when and only if they are able to).
    Remote access to the common areas or your bedroom will incur a $50.00 fee payable to the Managing Agent.
  • If you are locked out, you may contact management on the emergency number who will allow access to the facility and your bedroom remotely. This service will incur a $50 fee in addition to the $80 KEY replacement fee. Management will arrange with you provision of a new access key. This may take up to 24 business hours Monday to Friday.  These fees are due and payable to the Managing Agent.
  • Residents must not tamper with or change any lock in the common areas or their bedrooms.
  • Resident must not give their room key to other residents or visitors to use
  • Lost keys must be reported immediately so their lost keys are made inoperable by management for security reasons.

    Residents cannot at any time tamper with or change any locks in the premises or make any copies of keys without written permission from Management.

PETS

  • No Pets to be kept on the premises AT ANY TIME.
  • Exception may be given by management only, and in writing, on a case by case basis for residents that require a trained dog for sight or sound assistance.

SMOKING, CANDLES & OTHER LIT DEVICES

  • Smoking, burning candles, oil burners, incense burners, bar/oil heaters are prohibited at all times.
  • SMOKING IS STRICTLY PROHIBITED in the building and on the grounds at all times.

GENERAL CLEANING

  • Residents are responsible for cleaning their rooms and keeping the common areas tidy.
  • All kitchen appliances and work surfaces and benches should be cleaned after use.
  • Residents must leave common areas neat, clean and tidy after using them.
  • Common areas in these property include:
  • All corridors, all kitchens, all common breakout areas rear and front courtyards, all grounds.
  • The cleaner will clean the common areas only on a daily basis.
  • The cleaner will not pick up after you or wash your dishes. Any foodstuff left on benches and unattended will be disposed off.
  • The cleaner is here to help maintain the property.  They will also assist you where you need to borrow cleaning equipment to clean your room.  Report any areas that need cleaning to the cleaners as soon as noticed. Their phone number is listed on the contact list exhibited in ALL COMMON areas.
  • Residents are responsible for maintaining the property’s cleanliness after their direct use.
  • Residents bedroom have carpet.  Residents are required to have it professionally cleaned upon vacating and provide a receipt. Where a receipt is NOT provided, the cost of professional cleaning will be deducted from the bond.
  • Personal items such as suitcases and bicycles must not be left in the common areas at any time. Cleaners have been instructed to remove any items from the common areas if left by tenants.  Suspicious items will be reported to the Police.  Where a resident is responsible for action to be taken by police for the disposal of any item, any costs will be payable by the responsible resident.

BREACHES

  • Any breach of the House Rules or special conditions in your lease agreement will result in you receiving a Notice to Remedy Breach or immediate termination of your rental agreement. Should you not co-operate with this notice or continue with a breach, you will be issued with a Notice to Leave and you will be evicted from the property.
  • Your rent must be paid  before or on the due date at all times. Failure to comply with this may result in you being issued with a Notice to Vacate. If you have money coming from overseas or elsewhere, ensure it is here well before your due date, no excuses will be accepted.

VACATING PROCEDURE

  • Where a resident wishes to vacate the lease prior to the lease period, the resident must arrange with management to re-lease the bedroom or bed. Management will do everything reasonable to re-lease the room. The costs of re-leasing a room prior to the end of the lease period will be a charge equal to 1 weeks rent.

When vacating, the following items must be attended to:

  • Remove all rubbish and belongings
  • Remove unwanted food items from cupboards and fridge.
  • All furniture and fixtures must be accounted for and cleaned.
  • Have your room cleaned, including mattress protector & carpets professionally steam cleaned.
  • Contact management to arrange a time to inspect your room and kitchen lockers, hand over your keys & receipts for cleaning and sign the Room Condition Report form.

RENTAL PAYMENTS

  • Rent must be paid monthly in advance.  If there are outstanding costs you may be listed on VEDA, an Australia credit score agency and TICA, an International Tenancy Default Database.

  • Paying Rent and Rent in advance can be accessed on the Victorian Consumer Affairs Website at www.consumer.vic.gov.au.
  • A copy of Rights and Duties will be given to each Rooming in their information pack.
  • Rent must be paid via the allocated methods in this pack.
  • Tenants must use the reference given to them at the time of signing tenancy agreement.
  • Reference will in most cases be Surname followed by Room Number

  • Management has a ZERO TOLERANCE on arrears.

    14 days in Arrears =  Notice to Vacate

    The Owner can then apply to VCAT for a possession order.

     

REPAIRS / MAINTENANCE

ALL non-urgent repairs and maintenance must be reported in writing to our office via email to info@theiconicgeelong.com.au.( Maintenance Repair Forms are available from the Managers Office)  Where management organise a repair that has been caused directly because of resident or a resident’s visitor’s negligence this cost will be forwarded to the resident. Verbal maintenance requests for non-urgent repairs CAN NOT BE ACCEPTED.

If you have an emergency situation after office operating hours, your process is:

  1. Contact the Property Managers Office FIRST – 03 9583 8880
  2. Contact Your Property Managers Emergency Mobile Chris – 044 8888 056
  3. If you cannot locate the emergency number, contact any other qualified professional that you know or use the yellow pages.

NOTE: Electrical emergencies can include an electrical fault/loss of power. It is important when losing power, to make sure that one of your appliances has not caused a problem or check there is not a blackout in your area contact AGL / Powercor on 132 412

If you arrange repairs AFTER HOURS that are not emergency you may have to pay the bill. All other non-emergency repairs must be reported to management as soon as possible.

EMERGENCY CONTACTS

Emergency Services Call 000

Emergency Contact: Chris  044 8888 056

                                  Leon  0400 508 460

                                  Bill     0411 474 628

For Information regarding renting: The Iconic Rooming House

Email:

info@theiconicstudenthousing.com.au

BREAKING THE LEASE

Signing your lease is a legally binding document. Should you need to vacate earlier, your break lease procedure is:

  1. Inform management in Writing via Notice of Intention to Leave form available from the office, or lodge from our website or by request we can send it by email.
  2. Tenant must continue to pay rent until the day a new tenant moves in
  3. One weeks rent plus GST is charged to find a new tenant.
  4. Tenants must make the property and themselves available to show prospective tenants at reasonable times and when the Agent cannot.
  5. Normal vacating procedure to occur (see VACATING PROCEDURE above)
  6. Tenant is charged a fee of 1 (one) weeks rent plus GST
  7. Final Vacate Inspection will be conducted as normal

NOTE: Bond will not be refunded until ALL Rent is paid, Keys are returned, Break lease fee is paid and the property has been left in the same condition as per Entry Condition Report.

ENTRY CONDITION REPORT

Upon signing your tenancy agreement, you will be provided with an original copy of the Entry Condition Report. This must be completed and the original returned to our office within 2 (two) business days of your lease start date.